West of Scotland Table Tennis League

Minute of Annual General Meeting 2014/2015
Held at Drumchapel Sports Centre, 31 May 2015

1	Apologies:	I Rhind (Glasgow South), R Masterson (Brunswick).
			Attendees are listed on the attached schedule.

2	Acceptance of  Minutes of the 2013/14 AGM proposed by P Gordon, seconded by J Anderson.

3	Matters Arising from the Minutes - Nil.

4	4.1	The Chairman reported that the Senior League is in good health with the likelihood of growth in the number of teams entering next season.  Development and the Junior Leagues had also had a successful season.
	4.2	The General Secretary reported that the EC had held six meetings during the season, with attendance averaging 80%.  However, the resignation of P McCallum due to other commitments, had  left a number of roles vacant which he had carried out either on a formal or a temporary basis.  The Chairman offered his congratulations to P McCallum who has been voted onto the ITTF Equipment Committee and the Commonwealth Games Committee.
	4.3	(1)  The Match Secretary commented on a number of issues which arose during the season, particularly concerning information not being provided to him timeously.  There were instances of score cards not being returned,  no notification of postponed games and, in the First Division, four teams having failed to complete their fixtures.
		(2)  He advised the meeting that the closing date for entry of teams will be 15 August with matches commencing possibly as early as 14 September.
		(3)  In reply to a question regarding the number of new teams, he stated that as many as seven new teams may be entered.
		(4)  It is intended that, for next season, no hard copy Handbooks or score cards will be printed with all relevant information available via the League's website.  In addition, match scores should be returned to the Match Secretary by email rather than Royal Mail.
	4.4	The Tournament Secretary reported that two events had taken place, viz the West of Scotland Grand Prix and the West of Scotland Junior Open.  Both had been successful with increased numbers of participants in both.  However, although the Grand Prix had been successful both in participation and financially, it has been decided that next season it will revert to the West of Scotland Open (ie outwith the Grand Prix circuit).
	4.5	The focus of  Junior Development in the past year was on the Junior League which continues to grow.  T McLernon thanked A Hardie and I Rhind for their efforts in organising this.

5	The Treasurer’s report (copy attached)  was presented by T McGrotty, indicating a surplus of £1,723 and a current Balance of £6,760.  A question was asked concerning a substantial increase in League fees income and TTS affiliation expenditure.  This arose primarily from North Ayrshire members registering and affiliating to TTS through the West which was a change from the preceding year's practice.  The accounts were then approved.

6	No amendments to the Constitution had been proposed.

7	No Motions were proposed.

8	There were no nominations for Honorary Life Membership of the League.

9	The General Secretary referred to the EC nominations for the new Committee, informing the meeting that I Rhind no longer wishes to stand and that R McIntosh (Brunswick) had indicated that he is willing to stand for the vacant Vice-Chairman's position.  In addition. V Ngo (Glasgow South) was the only applicant to express an interest in the vacant Development Coordinator's position and the EC was pleased to support his nomination.
	There being no other nominations and no dissent from those recommended by the EC, those elected  to form the new Committee were as follows:	
	President			Vacant			No proposals
	Chairman	   		T McLernon		Proposed by EC
	Vice-chairman	  		R McIntosh 		Proposed by EC
	Treasurer        	 		T McGrotty		Proposed by EC
	Tournament Sec 		Vacant
	General Secretary		L Hughes		Proposed by EC
	Match Secretary		D McCavitt		Proposed by EC
	EC Member (Development)	V Ngo			Proposed by EC
	EC Member			M Schoenhofen		Proposed by EC
	EC Member			P Gordon		Proposed by EC
	EC Member			A Hart			Proposed by EC
	EC Member			A McIntyre		Proposed by EC
	EC Member			Vacant
	(Subsequently, due to a change of work location, V Ngo had to resign his position prior to taking it up).
	
10	The Chairman proposed that P Gordon should again act as Honorary Auditor for the coming season and this was approved.

11	 Fees.  L Hughes proposed that the League's fees should be increased only by any amount decided by the TTS AGM.  This was agreed.  Fees will, therefore be:
		Senior		£37
		Junior		£18.50
		Student		£26

12	Honoraria.  The meeting approved an increase of 10% for all Officers' Honoraria.  These are now: Match Secretary (£165), General Secretary (£110), Treasurer (£165), Webmaster (£55).  The General Secretary waived his Honorarium.

13	AOCB
	A question was asked concerning the type of ball to be used in League play next season.  The EC had taken the view that, as celluloid balls are still legal and there remained reservations over quality and availability of the new plastic balls, celluloid balls should continue to be used next season.  However, this prompted spirited discussion as players involved in tournaments would have to play with different types of ball in their League and tournament matches.  After lengthy debate, it was decided by a 10:5 vote that only plastic balls will be used by the League in season 2015-16.  T McLernon can arrange a bulk purchase of balls on behalf of clubs and any requirements they wish to place in this way should be advised to him by 16 August.

14	All League and Cup trophies for the season were then presented.

Members Attending:
T McLernon, C O'Neill, P McCallum, S Bidhari, R Karini, T Cairns (Drumchapel)
B Davidson (Knightswood)
M Schoenhofen (Hamilton Cross)
L Hughes, S Murdoch, V Ngo, Abdul Khalid, Alisa Khalid, T McGrotty (Glasgow South)
D Steele, D McCavitt (Nomads)
L Hughes, A Hart, R McIntosh,D Paterson, T McFadden, J Laurie (Brunswick)
P Gordon, A McIntyre (Maccabi)
J Anderson (Coatbridge)
C Charters (Lomond)